Engineering Administrator

Are you ready to take your career to the next level? If so, we want to hear from you.

SDS have been Driving Excellence in Industrial Automation and Process Control since 1996 and are specialists in commissioning, repairing, servicing, and supplying drives, motors and ancillary parts to customers across a spectrum of industries.

Are you an experienced Engineering Administrator with a minimum of 3 years experience looking for a new challenge? We are seeking self-motivated, highly capable, proven, Engineering Administrator to join our growing team.

The role

The successful candidate will be a hands-on, level -headed person with a ‘can do’, results driven attitude. You will be confident, with excellent telephone manners, positive and enthusiastic and always willing to get the ‘job done’. You will have excellent organisational skills and attention to detail. You must be able to work independently and also be a team player, work to deadlines and get the required outcomes delivered.

As an Engineering Administrator, you will be responsible for handling and managing the day to day operational administration to support our busy Engineers’. You will ensure all documentation for our Repairs & Engineering departments is fully completed and tracked in the required timescales. You will work with and assist our Warehouse coordinator with Customs and Export documents and ensuring accurate pricing and product data on our Business Central operating system and website. You will also be responsible to cover goods in, goods out and despatch when our Warehouse coordinator is away.

This is a role full of variety and where you will have the opportunity to utilise your excellent organisational skills and attention to detail. After all, we drive excellence in all that we do.

Your responsibilities as an Engineering Administrator will include but will not be limited to the following:

• • Acknowledging repair receipt of goods to customer and updating them
  • Follow up calls for outstanding repairs
  • Reply to external and internal emails requesting for repair updates
  • Reviewing and updating Repair reports to distribute to the team weekly

Engineering Admin:

• • • Daily communication with Engineers’ and updating Engineering Calendar and Business Central system of site visits
    • Producing quotes /documents as requested by principal Engineer and ensuring all visits have been invoiced
    • Managing engineering suppliers ensuring accuracy
    • Updating the system with notes from Engineers’ respective visits
    • Preparing and submitting any RAMS or other information required prior to site visits
    • Managing paperwork / creating the customer/project folders the admin and approvals for the engineering team (NDAs, passport copies etc for site visits)
    • Project work – liaising with Engineers to track stage progress and payments

Suppliers & Pricing:

• • • • Liaise with Accounts to vet & set up new suppliers and gathering the required documentation
      • Informing the team of supplier price updates and liaise with Accounts/Warehouse team to ensure all required stock order is placed ahead of increases
      • Liaising with our BC specialist to manage supplier price updates on our Business Central system and website
      • Supplier form requests

Stock:

• • • • • Assisting Warehouse team to ensure website and Business Central reflect accurate availability of an item and ‘holding’ stock accordingly and in line with projects.
        • Working with the Warehouse for adding refurbished stock to the website and Business Central

Warehouse & Despatch:

• • • • • • Export & Customs documentation
          • Managing goods in, goods out & despatch to cover warehouse holidays

Warranties:

• • • • • • • Managing and administering the warranties process – log what items get returned under warranty so we can get a picture of which products have which issues

About you

• • • • • • • Minimum of 3 years’ experience in a similar role
            • Excellent organisational skills and strong attention to detail
            • Eager to learn and pick up complex technical knowledge quickly
            • Must demonstrate initiative to work both individually and part of a team
            • Ability to respond to changing priorities
            • Work well under pressure
            • Do what you love, love what you do
            • Core values of positivity, results driven, accountable and driving excellence

Skills & Qualifications

• • • • • • • Computer Literate in excel, word, outlook, windows
            • Software experience in Business Central would be advantageous but not essential

Benefits of working with us

• • • • • • • 25 days holiday plus statutory bank holidays
            • Pension Scheme
            • Employed Status
            • Full time 38.75 Hours per week, 5 days per week, Monday – Friday 8.30 – 5.15pm and 4pm finish on Friday with 45 mins for lunch.
            • Onsite parking

About us

At SDS, we live by our values and seek out to reward people for putting the customer first and driving excellence in all that they do. Are you an exceptional individual with a ‘can do’ attitude, passionate about learning, results driven and want to work in a vibrant and stimulating environment where no two days are ever the same?

If that’s a yes, please send your CV along with salary expectation to careers@sdsdrives.com

SDS is an equal opportunities employer.